Before choosing individual desks or chairs, make a room-level plan. The aim is to fit the furniture, the people and the activities together—not simply to fill the available floor area.
Use this checklist as an overview for a new office or a room refresh. Keep detailed product measurements and quotations alongside the plan.
1. Map the space that must remain usable
Draw the room and mark doors, windows, sockets, fixed cupboards and shared equipment. Include door swings and the routes people use. Check the layout with chairs pulled out and storage open, not only with everything neatly pushed away.
Do not use a furniture sketch as a substitute for the building's access or safety requirements. Keep required exits and circulation clear, and confirm applicable requirements with the responsible building team.
2. Assign each work area a purpose
List how many people need individual work surfaces and which activities need shared space. Computer work, document review, visitor discussions and storage may call for different arrangements. Avoid buying a large meeting table simply because it looks suitable in an empty room.
For a smaller space, our compact office setup guide explains how to trial the layout before choosing furniture.
3. Match desks and chairs as a set
Check desktop size against the equipment each person uses. Then check the clear opening under the desk, chair width and approach to the keyboard. Drawers, support rails and storage can reduce the space that appears available in a photograph.
Compare the selected models in Neva's desks and tables and office chair collections. For a team purchase, involve people with different working setups in the trial.
4. Give shared equipment and storage a location
Place frequently used printers, files and supplies where users can reach them without repeatedly interrupting a workstation. Check cabinet-door and drawer movement. Keep storage out of leg space and away from the movement path of adjustable furniture.
Record the route to power and data connections. Cable planning should follow the equipment instructions; confirm any new electrical work with a qualified provider.
5. Check the order and installation plan
- Count the required models and selected configurations.
- Record delivery access, room location and building restrictions.
- Confirm what arrives assembled and what requires installation.
- Agree the applicable delivery, assembly and payment terms.
- Keep model-specific warranty details with the quotation.
Send the room sketch, quantities and preferred configurations to Neva. Resolve the layout first, then confirm the exact order. This keeps the purchase tied to how the office will actually be used.
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